Title VI Anti-Discrimination Plan
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U.S.C. Section 2000d).
The Village of Key Biscayne is committed to ensuring that no person is excluded from participation in, or denied the benefits of Miami-Dade transit services on the basis of race, color, or national origin, as protected by Title VI in Federal Transit Administration (FTA) Circular 4702.1.B.
Title VI information notices are prominently and publicly displayed at these locations: Village Hall lobby, Police Department, Community Center, Public Works Department and Parks and Recreation Department.
The name and contact information of the Title VI coordinator is available on the Village's website at www.keybiscayne.fl.gov. Additional information relating to the Village's nondiscrimination obligation is provided in this document.
The appointment of a Village's Title VI Coordinator is pending.
The Title VI Coordinator will maintain permanent records, which include, but are not limited to, copies of Title VI complaints or lawsuits and related documentation, records of correspondence to and from complainant, and Title VI investigations.
Any person who believes he or she has been discriminated against on the basis of race, color, or national origin by the Village of Key Biscayne may file a Title VI complaint by completing and submitting the agency's ADA/Title VI Grievance/Complaint Form (PDF). The complainant may file a signed, written complaint no later than 180 days after the date of the alleged discrimination. The Village or its designated Title VI Coordinator will process complaints that are complete.
Each complaint should include the following information:
- Full name
- Mailing address
- Contact Information (i.e., telephone number, email address, etc.)
- How, when, where and why you believe you were discriminated against, including location, names and contact information of any witnesses
- Other information that you consider significant
The Title VI Complaint Form may be filed in writing to the Village at the following address:
Ana de Varona, Title VI Coordinator
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
The Village encourages all complainants to certify all mail that is sent through the U.S. Postal Service and/or ensure that all written correspondence can be tracked easily. Complaints must be mailed to the Title VI Coordinator no later than 180 days after the date of the alleged discrimination.
Once the complaint is received, the Title VI Coordinator will review it to determine if the Village office has jurisdiction. The complainant will receive an acknowledgment letter informing him/her whether the complaint will be investigated by the Village office.
The Village has 60 days to investigate the complaint. If more information is needed to resolve the case, the Village's Title VI Coordinator may contact the complainant. The complainant will have 10 business days from the date of the letter to send the requested information to the investigator assigned to the case. If the investigator is not contacted by the complainant or does not receive the additional information within 10 business days, the Title VI Coordinator can administratively close the case. A case can also be administratively closed if the complainant no longer wishes to pursue their case.
After the case is investigated, the Title VI Coordinator will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. If the complainant wishes to appeal the decision, he/she has 10 business days after the date of the LOF to do so.
A person may also file a complaint directly with:
Federal Transit Administration
FTA Office of Civil Rights
1200 New Jersey Avenue SE
Washington, DC 20590
The procedures described herein for complaints of discrimination in the provision of activities, services, programs or benefits provided by the Village of Key Biscayne are not applicable to complaints concerning actions affecting employment. The Village has adopted other procedures and processes, which are available to Village employees for employment matters, as specified and detailed in Chapter V, Section 4 of the Village of Key Biscayne Employee Policies and Procedures Manual.
Limited English Proficiency (LEP)
The Village provides information in English and in Spanish when it is requested. Residents can request translations of documents that are in English. Most Village departments have at least one or more employees that are bilingual and Spanish speakers are accommodated with a translator when requested. The Village regularly disseminates information via its website.
The Village Title VI Policy and Complaint Procedure is hosted on the Village's web page in English and made available in other languages as requested.
Public Participation Plan
The Village of Key Biscayne seeks to engage the public in its planning and decision-making processes. Members of the public may make statements at Village Council meetings, which occur the second Tuesday of the month. Village Council agendas are available for review by the public no less than two (2) days before Council meetings.
Notices of resolutions or ordinances under Commission consideration are announced in print in local newspapers. The Village continuously seeks innovative methods to engage the public in its planning and decision-making processes, as well as its outreach activities. Recent outreach initiatives include:
- Public notices in local and county wide newspapers
- On site posting
- Village website and social media
- Informational emails for subscribers
Ordinances and resolutions adopted by the Village to apply for and utilize Federal and State grant funding are placed on the public hearing/meeting agenda and are subject to public notice and comment procedures.
The Village and its records are available to the public and the Village welcomes their input. The Village's Title VI Complaint Procedure is available to the public via the Village's website www.keybiscayne.fl.gov.