Village Clerk

 

Conchita H. Alvarez, MMC, Village Clerk
Phone:        (305) 365-5506
 Fax:            (305) 365-8914
Email:         calvarez@keybiscayne.fl.gov

 




Myriam Restrepo
, Assistant to the Village Clerk

Phone:        (305) 365-5506
Fax:            (305) 365-8914

 
Mission Statement

The Office of the Village Clerk is committed to serving the public of Key Biscayne by pledging to be ever mindful of its neutrality and impartiality -- rendering equal service to all. The Clerk's Office also shall uphold the Village's Mission Statement, particularly the section to "provide a...quality community environment...through responsible government."


Department Description

The office of the clerk was established by the Village Charter (Section 3.04). The charter states that "the Village Council shall appoint a Village Clerk. The clerk shall give notice of Village Council meetings to its members and the public, shall keep a journal of its proceedings which shall be a public record and shall perform such other duties as the Village Council may prescribe from time to time. The clerk shall report to the Village Council."

The clerk's office is staffed by the Village Clerk and a full-time administrative assistant.



Departmental Responsibilities

  1. To complete and distribute Council meeting agendas to the Council, staff and public in a timely manner.
  2. To maintain accurate minutes of the proceedings of the Council.
  3. To publish public notices as required by law.
  4. To serve as the Supervisor of Elections for municipal elections.
  5. To process and maintain custody of agreements, contracts, ordinances, proclamations, and resolutions.
  6. To maintain custody of Village records and coordinate the microfilming and storage of said records.
  7. To provide clerical and research support for members of the Council.
  8. To administer the publication of the Village Charter, code book, supplements, and indexing of Council minutes under contract with Municipal Code Corporation.
  9. To provide information and records research to the public and staff.
  10. To provide notary service and administer oaths of office to committee members, police and fire officers and other Village officials.
  11. To compile and maintain the Clerk's Office procedures and information manual.
  12. To serve as the Financial Disclosure Coordinator with the State of Florida Commission on Ethics and the Records Management Liaison with the State of Florida Department of State.
  13. To maintain custody of the Village Seal.
  14. To serve as liaison between the public and Council as directed.


"To provide a safe, quality environment for all islanders through responsible government."

 

© 2013 Village of Key Biscayne   |   88 West McIntyre Street   |   Key Biscayne, FL   |   33149   |   (305) 365-5511   |   feedback@keybiscayne.fl.gov

 

Under Florida law, e-mail addresses are public records.
If you do not want your email address released in response to a public records request,

do not send electronic mail to this entity. Instead, contact this office by phone or in writing.