Information for New Businesses
How to Establish a New Business in the Village
Would you like to set up a new business in the Village? If so, follow these steps.
- Step 1
Before signing a lease for a space or purchasing property in the Village, check with the Village Building, Planning & Zoning Department (or BZP) to make sure that the proposed business or occupation is allowed at the address. Parking requirements for your business or occupation also will be verified.
- The person to contact for this review is:
William Fehr, Zoning Plan Reviewer
Suite 250, Village Hall
Tel: (305) 365-5502
Fax: (305) 365-5506
- If the requirements are met, you will be able to apply for a Local Business/Professional Tax Receipt (formally known as an Occupational License) and a Certificate of Use from the Village. The Tax Receipt is valid from October 1 to September 30 (the Village Fiscal Year).
- Step 2
Download and fill out a Local Business Tax Receipt application form (PDF) or a Local Professional Tax Receipt application form (PDF). A Certificate of Use form (PDF) also is required if you are opening a commercial business and have obtained verification from BZP that your business meets all applicable zoning and parking requirements (Step 1). The receipt form will be perforated and a Certificate of Use approval stamp will be affixed, upon approval, on the reverse of the Receipt.
Bring the completed form and any additional documents (see below) to BZP for initial review.
- The person who processes the Tax Receipts and can answer any questions you may have is:
Graciela Miguel, Local Tax Receipt Clerk/Code Enforcement
Suite 250, Village Hall
Tel: (305) 365-7563
Fax: (305) 365-5506
- If you are applying for a commercial business, make sure you have the following documents:
- Original and Copy of the By-Laws / Articles of the Company
- Original and Copy of Fictitious Name - DBA - Certificate (To apply online, visit the State E-filing website at www.sunbiz.org)
- Original and Copy of the Federal Identification Number (FEIN)
- Original and Copy of the Lease Document
- Certain businesses, such as restaurants, beauty salons and spas, require additional documentation (details available at the Village Local Tax Receipt webpage).
- You will only need a copy of your State License if you are applying as a professional.
- The completed application must be signed by the owner of the business.
- Step 3
Once a new commercial business applicant has obtained a perforated, signed application card from the Village, s/he must obtain and show approval by Miami-Dade County Regulatory & Economic Resources (RER). RER's approval before issuance of Village-issued Certificates and Receipts is required to verify that your business will comply with all local, state, and environmental laws. Details are available at the County new business webpage.
- The County has an online Business Start-Up Assistant that has general guidance for opening various types of businesses.
- Visit the Business Requirements webpage to see what registrations, licenses and permits are needed before a business can legally open and how to receive an approval stamp on the back of the Village Tax Receipt application.
- Home-based businesses are not required to obtain County approval.
- Step 4
Submit the completed application, with Miami-Dade stamp on back, in person to Graciela Miguel of BZP in Suite 250 of Village Hall (Tel: (305) 365-7563; Email: firstname.lastname@example.org). Processing fees can be paid via check, money order or a cash deposit in the Village account at Suntrust Bank (bring the receipt with your application).
- Applications for new businesses are handled on a case-by-case basis. The Tax Receipt is valid from October 1 to September 30 (the Village Fiscal Year).
The Village Zoning Plan Reviewer (William Fehr) will verify that all occupancy issues are met during the processing of your Local Tax Receipt application. Once approved, a Certificate of Use approval stamp will be affixed on the reverse of the Receipt.
- PLEASE READ CAREFULLY: During the processing of your Local Tax Receipt application, you may be asked to submit additional information. The Village does not guarantee a license upon submission of your application. Submission of an application does not imply consent to operate your business; therefore, you shall not conduct any business until a Local Tax Receipt is issued. The Village shall not be held responsible for improvements you make on the location prior to all approvals given for the issuance of your Local Tax Receipt. Proper permits must be obtained for all alterations, remodeling, and repairs affecting the electrical, plumbing, mechanical or building structure.
- Renewals of Local Tax Receipts before the October 1 deadline are handled on a first-come, first-served basis. Your Receipt will be mailed to you after processing.
Late fees apply if renewals are submitted after October 1.
- You must apply in person to first obtain your County Receipt at the following address. Have your application fully filled out prior to your visit.
Miami-Dade County Tax Collector's Office
140 West Flagler Street, Room 101
Miami, Florida 33130
- If you have questions, please contact the County Local Business Tax Section:
Tel: (305) 270-4949
Fax: (305) 372-6368
- Step 5 (Local Business Tax Receipt Applicants Only)
Once you have obtained your Village of Key Biscayne Local Business Tax Receipt and Certificate of Use, take the document to Miami-Dade County. According the County Tax Collector Local Business Tax webpage,
"Any person doing business in Miami-Dade County must obtain a Miami-Dade County Local Business Tax Receipt. Businesses also need to obtain a city Business Tax Receipt from the municipality where the business is located. The Local Business Tax is imposed for the privilege of doing business in Miami-Dade County. Persons who provide merchandise, entertainment, or services to the public, even if only a one-person company or home-based business, must obtain a Local Business Tax Receipt before starting to operate."
The application form and other information are available online at the Miami-Dade County website's Local Business Tax webpage. County Receipts also are issued for one year beginning October 1 and expire on September 30 of each year.